HR Admin Officer

Job Title: Human Resource Admin Officer

Location: Remote

Employment Type: Full-Time

Role Overview

Responsible for executing and overseeing the operational functions of the business while ensuring alignment with the company's core values across all business units. This role ensures that all team members operate professionally, efficiently, and in harmony to maintain a cohesive and high-performing work environment.

• Payroll & Employee Records: Manage payroll processing, maintain employee bank account information, and ensure timely updates to employee records and paperwork.
• HR Database Management: Maintain and update HR databases, including employee leave records, job contracts, PTO requests, and salary details.
• HR Policies & Compliance: Assist in creating and updating HR policies, guidelines, and procedures, ensuring compliance with labor laws and company regulations.
• Recruitment & Onboarding: Create job advertisements, process resumes, schedule interviews, and organize new employee orientation and training.
• Employee Support: Address employee queries about job benefits, leave policies, CTC, and other HR matters.
• HR Metrics & Reports: Prepare reports on recruitment, employee turnover, and other HR-related metrics.
• Event & Activity Management: Coordinate company events, team-building activities, and annual travel plans.
• Banking & Salary: Maintain employee banking details for salary processing.
• Training Materials: Provide and facilitate training materials for new employees.
• Internal Database: Keep track of internal employee data and new recruitment information.

Other Tasks:

• Edit, update or change the employee records and their relevant paperwork.
• Timely maintenance of HR Databases while adding additional relevant information, including sick leaves, paid leaves, days off, vacations, etc.
• Provide a regular update on Payroll Information of employees.
• Ensure timely updates of HR policies and procedures alongside their documentations.
• Tend to employees’ questions and provide the best solutions.
• Check regular calendar activities and update or change them when necessary.
• Create attractive job ads and help the recruiters to process the resumes of candidates from job portals.
• Maintain and organize new employee orientation, training, and documentation.
• Ensure timely maintenance of the various employee information, such as job contracts and PTO requests.
• Keep track of Internal database management of employees, alongside new recruitment information.
• Create and publish the company guidelines and provide FAQ documents.
• Maintain bank account information of employees and salary processing.
• Edit and create new job advertisements in several job portals and websites.
• Contact potential candidates to hire and schedule an interview with them. 
• Create detailed reports and presentations on HR-related metrics, such as the total number of new recruitments in various departments.
• Supply and Facilitate training materials to new employees.
• Convey the job benefits and answer employee questions regarding job benefits, leaves, monthly and yearly CTC, etc.
• Maintain events such as yearly travels, team building, etc.
• Manage the internal records, such as employee absences, turnover rate, leaves, salary reductions, etc. 
• Make sure the company abides by legal restrictions and rules and update them if necessary.

Requirements for HR Admin Officer

• Bachelor’s degree in Human Resources, Business Management, or a related field.
• Minimum 1 year of experience in an HR position or a related managerial role.
• Strong problem-solving skills to address complex HR and operational challenges.
• Proficiency in CRM tools, HR software, and general computer applications.
• Excellent written and verbal communication skills.
• Familiarity with hiring and termination policies is preferred.
• Proven track record in a managerial role (non-freshers preferred).
• Solid knowledge of insurance policies, payroll processes, and labor laws.
• Professional demeanor with the ability to adhere to company guidelines.
• Willingness to travel for training and other job-related activities.

Familiarity, Mastery, or Proficiency in these Tools or Equivalents [Tech Stack]:

• Notion
• Google Workspace - Google Chat, Google Meet, Drive, Docs, Slides
• Hubstaff
• Airtable
• Loxo

About Us

Dean Business Solutions is dedicated to providing innovative and effective solutions that empower businesses to achieve their goals. We pride ourselves on delivering exceptional results and building long-lasting relationships with our clients.

We value character and our core values center on integrity and dependability.